Privacy Policy
The Summer Village of Sunset Point is committed to protecting your privacy and handling personal information in a responsible, transparent way. This Privacy Policy explains what we collect, how we use it, and the choices you have.
Quick Summary
- We collect only the information needed to deliver municipal services and respond to inquiries.
- We use safeguards to protect information and limit access to authorized users.
- We do not sell personal information.
- You can request access to or correction of your personal information.
Contact
Questions about privacy, access, or corrections can be directed to Administration:
Email: office@sunsetpoint.ca
Subject line: “Privacy Request — Sunset Point”
Scope
This policy applies to information collected through the Sunset Point website, email communications, online forms, and other interactions with municipal Administration. It may also apply when we use third-party service providers to support website hosting, document delivery, analytics, and municipal operations.
Information We Collect
Information you provide
We may collect personal information when you:
- Send an email or submit a contact form
- Subscribe to notices or request information
- Submit applications, permits, or service requests
- Participate in surveys, consultations, or community engagement
This information may include your name, email address, phone number, mailing address, property information, and any details you include in your message or submission.
Information collected automatically
When you browse our website, we may automatically collect limited technical information such as:
- IP address (or a truncated/hashed form, where supported)
- Browser type, device type, and operating system
- Pages visited and the date/time of access
- Referring/exit pages and basic performance metrics
This information helps us maintain site security, troubleshoot issues, and improve content and usability.
How We Use Information
We use information to:
- Respond to inquiries and provide requested information
- Deliver municipal services and administer programs
- Maintain accurate records related to municipal operations
- Improve website performance, content, and accessibility
- Protect the security and integrity of our systems
- Meet legal, regulatory, and audit requirements
Legal Authority
We collect, use, and disclose personal information in accordance with applicable Alberta privacy legislation, including the Freedom of Information and Protection of Privacy Act (FOIP), as well as other relevant laws governing municipal operations. Collection is limited to what is necessary for municipal purposes.
Sharing and Disclosure
We may share personal information only when permitted or required by law, and only as necessary to provide services. This may include:
- Service providers (e.g., website hosting, IT support, payment processing, document management)
- Professional advisors (e.g., legal, auditing) as required for municipal operations
- Other public bodies or agencies when authorized or required
- Emergency services where necessary to protect health and safety
We do not sell personal information. When vendors process information on our behalf, we require appropriate safeguards and limit their use to contracted services.
Cookies and Similar Technologies
Our website may use cookies to support basic functionality and improve user experience (for example, remembering preferences, improving performance, or understanding which pages are most helpful). Some third-party tools may also use cookies to provide analytics or embedded content.
You can manage cookies through your browser settings. Disabling cookies may affect some website features.
Embedded Content and Third-Party Links
Pages may include links to external websites or embedded documents (such as PDFs). External sites are governed by their own privacy policies. We encourage you to review the privacy practices of any third-party site you visit.
Security and Safeguards
We use reasonable administrative, technical, and physical safeguards to protect information against loss, theft, unauthorized access, disclosure, copying, use, or modification. Access is limited to those who require the information to perform their duties.
While we take steps to protect information, no method of transmission or storage is completely secure. If you believe your information may have been compromised, please contact Administration.
Retention
We retain information only as long as needed for the purposes described in this policy and in accordance with municipal retention requirements and applicable laws. When information is no longer required, it is securely destroyed or anonymized where appropriate.
Your Rights: Access and Correction
You may request access to personal information we hold about you and request corrections if it is inaccurate or incomplete, subject to applicable legal exceptions. To make a request, email Administration:
Email: office@sunsetpoint.ca
Include: your name, contact information, the details of your request, and any relevant dates or references.
Updates to This Policy
We may update this Privacy Policy from time to time to reflect changes to services, technology, or legal requirements. The most current version will be posted on this page with an updated effective date.
Effective date: January 2026
Questions or Concerns
If you have questions about this policy or how your information is handled, please contact Administration.
Email AdministrationAppendix 2.6 — POPA Website Notice
Privacy Policy
By using the Municipality’s website, you accept the practices outlined in this Privacy Policy. If you do not agree with the Privacy Policy, please do not use this website.
Protecting Personal Information
The Municipality recognizes the importance of protecting the privacy and confidentiality of Personal Information. The collection, use, and disclosure of Personal Information by the Municipality is governed by the Protection of Privacy Act (POPA).
Privacy Officer Contact
Questions or comments respecting the Municipality’s Privacy Policies may be directed to the Municipality’s Privacy Officer.
Jennifer Sunderman
780-665-5866
office@sunsetpoint.ca
01
Collection of Personal Information
The Municipality collects Personal Information only when it is directly related to and necessary for the administration of municipal programs, services or activities.
Wherever possible, the Municipality will collect Personal Information directly from the individual to whom it relates and will provide notice of the purpose for which the information is being collected.
02
Use and Disclosure
Personal Information will be used only for the purposes for which it was collected, or for a use consistent with those purposes.
Disclosure of Personal Information to third parties will occur only where permitted or required by law.
03
Safeguards and Access
The Municipality is committed to maintaining appropriate physical, technical, and administrative safeguards to protect Personal Information against loss, unauthorized access, collection, use, disclosure or modification.
Access to Personal Information is limited to authorized municipal employees, officials, or agents who require such access in order to carry out their duties.
The Municipality remains accountable for compliance with applicable privacy laws. However, privacy should be seen as more than that. Privacy should be seen in terms of improving processes, stakeholder relationship management, and reputation.
04
Website Privacy Practices
The Municipality is committed to providing visitors to its website with a site that respects their privacy. This page provides a summary of the Municipality’s website privacy practices.
We do not automatically gather any personal information from you such as your name, email address, residential address, or phone number. Such personal information is only obtained if you provide it voluntarily by contacting us through email or by accessing a secure portion of the website.
Any personal information that you do provide to the Municipality is protected under POPA.
05
Use of Information Collected Online
Personal information that is collected from you will be used only for the purposes for which it was collected, or for a purpose consistent with those purposes.
The Municipality may disclose such personal information as required or permitted by law.
06
Internet Communications
The Municipality endeavours to protect personal information. However, communication over the internet can be intercepted.
You are not required to communicate with the Municipality over the internet. You can contact the Municipality by phone, in person, or by mail.
07
Internet Protocol Address
We may use software that receives and records the Internet Protocol (IP) address of the computer that has contacted our website. We do not attempt to link these addresses to the identity of persons visiting the website.
However, we may do so if the Municipality has reason to believe that doing so is necessary to investigate, contact, or pursue legal action against someone who may be causing harm to, or interfering with, the Municipality’s rights, property, other users, or anyone else.
08
Cookies and Tracking Technology
This website may use cookies and tracking technology which is useful for gathering information about such matters as browser type or operating system, and the number of visitors to the website.
Personal information is not collected via cookie or tracking technology. You may have the option to accept or refuse cookies related to your use.
If you choose to refuse cookies related to this website, you may not be able to use portions of the website.
By using the Municipality’s website, you consent to the Municipality collecting, using, and disclosing your personal information as described above.
09
Disclaimer Respecting Links to Other Sites and Other Matters
This website may have links to other sites. The Municipality is not responsible for the content and the privacy practices of other websites.
10
Changes to the Privacy Policy
The Municipality reserves the right to amend this Privacy Policy from time to time. Any changes are effective immediately after they are posted on this website.
By using the Municipality’s website, you consent to the contents of the Policy in force at that time, and your continued access to or use of the website after any changes are made is deemed agreement to those changes.
Municipality Privacy Officer
If you have any questions or comments respecting the Municipality’s Privacy Policies, or for additional information about the administration of the Access to Information Act or Protection of Privacy Act, please contact the Municipality’s Privacy Officer.
Email Privacy OfficerAppendix 1.1 — ATIA Website Notice
Access to Information Policy
The Access to Information Act allows applicants the right to access non-personal records held by the Municipality and personal records about an applicant, subject to certain exceptions.
Access to Municipal Records
Disclosure of all information in the Municipality’s possession is subject to the Access to Information Act (ATIA) and the Protection of Privacy Act (POPA).
The Municipality is committed to responding to access for information requests in an open, accurate, and complete fashion. The Municipality is also committed to providing every reasonable effort to assist applicants.
Access to Information Coordinator
Questions or comments about the administration of the Access to Information Act or Protection of Privacy Act may be directed to the Municipality’s Access to Information Coordinator.
Jennifer Sunderman
780-665-5866
office@sunsetpoint.ca
01
Making Requests for Information
To request information, applicants must submit requests in writing using the access to information request form.
The Municipality has 30 business days to respond to initial ATIA requests. ATIA and/or the Office of the Information and Privacy Commissioner (OIPC) may permit additional time in some circumstances, such as where third parties must be contacted or where a large volume of records have been requested.
All fees and response times follow the ATIA and its regulations.
02
Requesting General Information
If your request is for general information, meaning information that is not personal information about yourself, please ensure that you:
- Describe the information you are requesting in sufficient detail.
- Include file numbers and dates wherever possible.
- Sign the form.
- Provide the required $25.00 application fee.
- Mail, email, or deliver the request in person to the Municipality’s Access to Information Coordinator (ATIC).
- Contact the Municipal office for payment options if you plan to email your request.
Processing of your request will begin when the application fee is received.
If the total fee for completing your request is estimated to be greater than $150.00, the Municipality will contact you and you will be asked to pay a 50% deposit. If a deposit is required, processing of your request will be suspended until the deposit is received.
03
Requesting Personal Information
If your request is for personal information about you, please ensure that you:
- Describe the information about yourself that you wish disclosed in sufficient detail.
- Include any relevant dates, names, file number, or other relevant information that will assist with your request.
- Sign the form.
- Mail, email, or deliver the request in person to the Municipality’s Access to Information Coordinator (ATIC).
- Note that there is no fee for personal information unless photocopying charges exceed $10.00.
You will be required to provide proof of your identity to the Municipality before records containing your personal information are provided to you.
04
Contacting the Office of the Information and Privacy Commissioner
If you are not satisfied with the Municipality’s response to your request for information, you may contact the Office of the Information and Privacy Commissioner (OIPC).
Municipality Access to Information Coordinator
If you have any questions or comments about the administration of the Access to Information Act or Protection of Privacy Act, please contact the Municipality’s Access to Information Coordinator.
Email Access to Information Coordinator
